The #1 all-in-one event management software for event planners and venues

See how +20K professionals save 62+ hours/month and streamline processes and communications with our complete online event management software

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Three Solutions ... One Powerful Platform

Rustic Venue Location with Table Settings
For event venues and caterers

Venue Management Software

Simplify how you manage event bookings while boosting sales and enhancing collaboration among staff and clients.


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Concert taking place at venue
For event planners and managers

Event Planning Software

Easily track hundreds of event details in real-time - including schedules and event registrations - and keep everyone on the same page.


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Banquet Setup at Venue
For professional event layouts

Floor Plan Software

Create clean, to-scale designs for events with our easy drag-&-drop tools. Included with our Event Planning and Venue Management suites or a la carte.


  • Banquets
  • Boardrooms
  • Classrooms
  • Cocktail Areas
  • Dining Areas
  • Expos & Trade Shows
  • Multi-Use Spaces
  • Outdoor Spaces
  • Social Distancing
  • Theater Spaces
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Planning Pod’s all-in-one platform gives you the power to...

Planning Pod Tools List

 Track every detail in one convenient place

Spreading your event data across countless spreadsheets, stand-alone apps and emails just makes your job harder. We integrate 20+ event-specific tools into one platform so you and your team can access every detail throughout the entire event lifecycle - plus effortlessly share key information with clients.

"With Planning Pod, this is the first time in my career I can manage my event bookings, customers, sales, operations and projects in one system."
- Dianne Kohler, Camrose Regional Exhibition


 Save time and automate processes

Managing events and all the details involved can consume untold hours. Our tools are built to simplify common tasks, streamline complex processes and create timesaving automations and workflows, minimizing busywork so you can breathe and focus on higher level tasks.


"Planning Pod allows us to save time during the event planning process and be better organized through creating more efficient processes."
- Donald Dallaire, Handy & Dallaire Events

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Communications Tool

 Easily share ideas and collaborate

Our tools make it easy to communicate and coordinate with others in real-time. Centralize your communications with a full-featured event CRM and integrated email tools. Easily collaborate online with staff, contractors and vendors. Automate and improve client interactions.

"You make my life so much easier. No more tracking thousands of emails with different attachments. I can just log on and everything's there."
- Lise Sansom, Lythwood Lodge


 Work anywhere with our virtual solution

As we move toward a virtual world where remote work becomes the norm, Planning Pod’s online event management software platform gives you and your team the flexibility to access your event data and connect anywhere, anytime so you get more done.


"Planning Pod keeps all our event information organized and in one place so our staff, clients and vendors can log in and collaborate, wherever they are."
- Gretchen Culver, Rocket Science Events

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Planning Pod Todo

 Minimize oversights and gain key insights

Sometimes it only takes one missed deadline, lost file, misplaced email or dropped assignment to create chaos. Our event management software makes your work life drama-free with tools that keep you and your team organized and on track. What's more, our platform pulls together your data to give you a real-time, big-picture view of your events and business.

"Planning Pod has drastically improved the efficiency and accuracy of tracking all of our events."
- Amanda Egloff, Boonshoft Museum


More ways we simplify how you manage events

Integrate with hundreds of platforms like Google, Quickbooks, Xero, Salesforce, MailChimp, Slack and EventBrite and share data across apps via Zapier.

Mobile-friendly version so you can log in via the Web browser of any computer, tablet or smartphone and access your account on-the-go.

Reporting and dashboards that give you an up-to-the-minute snapshot of hundreds of data points and enable you to make better decisions faster.

Mobile phone displaying Planning Pod contacts list

Account customization including branded account and document downloads plus templates for floor plans, schedules, task lists, budgets and more.

Customer support resources so you can get up to speed fast, including email/chat/phone support, online help portal and online training (select packages).

Data security and privacy like at-rest and in-transit data encryption, server-side firewall protection, daily remote backups and PCI payment compliance.

Ready to take control of your events?


Try our award-winning tools today for FREE!

Event CRM + Lead Management

Track all contact data in one central place - including client assignments to events, leads, contracts, invoices and more. Track your sales pipeline and capture leads with customizable webforms.


Event Planning Venue Management

Email Communications

All users in your account can send and track event-related emails from one central inbox. Integrates with your existing email addresses. Easily attach files from your account and link messages to events.


Event Planning Venue Management

Booking Calendar + Appointments

Shared calendars let you and your team manage event dates (with space assignments) and stay on top due dates and appointments. Integrates with Google, Outlook, Apple e-calendars.


Event Planning Venue Management

Floor Plan Builder

Create professional event layouts in minutes. Impress clients, provide staff with clear direction, bring your vision of events to life and boost the event experience.


Floor Plan Event Planning Venue Management

Task Manager

Built for the needs of event pros. Assign due dates, contacts, email/text reminders and attach files. Create smart templates that back out tasks from event dates.


Event Planning Venue Management

Client Portals

Improve the customer experience via client portals, where customers can easily view and sign documents, make payments, fill out forms, complete tasks and more.


Event Planning Venue Management

Proposals & Contracts

Build detailed proposals with line items, categories and image galleries. Collect e-signatures on proposals and contracts, and easily see which documents are still awaiting signatures.


Event Planning Venue Management

Invoices & Payments

Turn a proposal into an invoice in a single click. Set up payment reminders and auto-payments for installments. Collect debit / credit card payments via our payment processing partners.


Event Planning Venue Management

Workflows & Automations

Customize your account with automations that speed up processes. Like set up autoresponder emails to new leads; reminders for assigned tasks; and auto-fill fields for BEOs.


Event Planning Venue Management

Food-&-Beverage Manager

Set up food-&-beverage items (w/ pricing, ingredients, etc.) and package templates and then add them to events, proposals and invoices. Download menu PDFs to send to clients.


Venue Management

Banquet Event Orders

Quickly generate multiple custom BEOs (front-of-house, kitchen, client-facing, delivery, etc.). Automatically pull in event data like headcounts, menus, timelines, contact/venue info.


Venue Management


Integrate your Planning Pod account with popular platforms like Google/Gmail, Outlook, Dropbox, Square and Stripe. Connect to hundreds of others (like Quickbooks, Salesforce) via Zapier.


Event Planning Venue Management

Schedule & Itinerary Builder

Build detailed timelines for your events and assign items to contacts, vendors, categories and spaces. Add files and text/email reminders.


Event Planning Venue Management

Event Registrations

Promote your events with our event registration / RSVP and ticketing tools. Build event websites and registration forms, create custom tickets for paid or free events and collect payments on ticket sales.


Event Planning

Attendee Management

Track event attendees' contact information, registration / RSVP details, VIP status, meal choices. Create seating charts and use the check-in app to manage guests at the door.


Floor Plan Event Planning

Learn more about Planning Pod’s best-in-class event management platform

Jeff Kear · Owner, Planning Pod

How to choose the best event management software for you

Event technology has practically exploded in the 21st Century, with thousands of software platforms and apps that event organizers, event managers, venue managers and caterers can choose from.

And the event management software market might just be the broadest of all the event tech markets, mainly because so many types of tools are included under the umbrella of event management, which spans from enterprise-level conference and meeting management software, event registration and ticketing tools, events apps and virtual event platforms to venue management software and event design and layout tools.

What can be even more intimidating is the sheer number of event management systems (which often fall under the rubric of software-as-a-service or SaaS) that offer one, many or most of these tool and feature sets, all with different configurations and pricing structures.

For example, all-in-one event management software solutions like Planning Pod provide a well-balanced set of tools for planning, registration and event management for events under 1,000 people as well as toolsets for venues to manage their room and space bookings, leads, billings, menus and food-and-beverage orders. Tools like Bizzabo, Cvent and Boomset have more enterprise, complex tool sets for managing large, 1,000+ conventions and trade shows. And yet other event software tools are available for niches like event ticket sales, event websites or event pages, mobile event apps, webinars, hybrid events, fundraising events for nonprofits and more.

For an event organizer or venue manager who simply wants the right tools to manage successful events, this can all be a bit daunting, which is why we are going to walk you through the nine most common tool sets that are marketed under the banner of event management software.

NOTE: Although this article is a great place to learn about what event management tools are available in the marketplace, you should first sit down and determine what software and functionality needs you will require for your future events. No event professional’s software wish list is the same, as organizers who plan events for corporations or nonprofits may have dramatically different needs from those of venue managers / sales managers. With that said, take the time to make a list of those needs so that, when you are shopping for the best event management solution for your organization, you know exactly what you are looking for.

Top 10 Event Management Software Apps

Before we get started, let’s take a look at the best event management software options that are popular with event organizers and event managers.

1. Planning Pod - With more than 20+ integrated tools and packages for event venues (including restaurants and hotels), caterers and event planners, our platform offers a complete all-in-one solution for professionals in any event setting.

What sets Planning Pod apart from other solutions?

  • Broad base of tools - Includes the ability to manage business details, event bookings, food-and-beverage orders, scheduling, event planning, event design, attendee management, ticketing/registration and more.
  • Time saving by simplifying processes - Our tools significantly streamline our customers’ operations, saving them an average of 62+ hours per month of busywork.
  • Intuitive and easy-to-use - Our tools simplify managing details and staying current on all your events by making it easy to enter and track critical data. They also eliminate the need to double-enter data.
  • Cost savings - Because we offer a true all-in-one solution, you no longer need many applications to manage your events, bookings and clients, cutting your software costs significantly.
  • Full training and customer support - Our customers get up-and-running in hours to days - not weeks to months - with our live online training. And if they ever need help, their questions are answered fast with our dedicated email and live chat support plus comprehensive help center.

2. Eventbrite - One of the largest event directories and communities in the world, Eventbrite offers event organizers the ability to sell tickets, build custom event webpages and registration forms, launch virtual events and promote your events via email, social media and the Eventbrite directory. Great for any type of event, including concerts, seminars, conferences and classes.

3. Cvent - If you manage large events like conventions and trade shows as well as online events, Cvent is an comprehensive enterprise event management platform for virtual and hybrid and in-person events and webinars. Its features include event registration tools, event websites and content management, email communications, event mobile apps, attendee engagement and networking, project management and exhibitor management. Cvent also offers platforms for venues and event planners to connect.

4. Whova - Looking for a cost-effective solution for your event promotions and registrations? Whova has you covered, with an event app featuring agendas, live polling, networking and gamification; event registrations and ticketing with custom webforms; event management tools for managing speakers, attendees, check-ins and social walls; and event marketing tools like websites, bulk emailing, social media posting and website traffic monitoring.

5. Eventtia - Capable of managing virtual or live events, Eventtia offers a full suite of event registration and promotional tools as well as online event hosting, which includes ticketing, websites, emailing, live streaming, virtual matchmaking, attendee management and event apps. It also provides event management tools for managing tasks, agendas, surveys, polling, exhibitors, sponsors and trade show booth registrations.

6. Social Tables - Now part of the Cvent family of applications, Social Tables provides tools for building interactive floor plans and room layouts as well as an event CRM for managing sales and catering leads and clients. Restaurants and hotels will appreciate its functionality for managing BEOs, tasks and contracts.

7. Aventri - Formerly known as eTouches and having recently merged with Meeting Play, Aventri offers a broad suite of tools for live or on-demand virtual events as well as in-person events. Included with their offerings are tools for elevating the attendee experience like networking and engagement tools + mobile apps; event registration and websites; virtual booths with lead generation features; sponsor and exhibitor management; badging and check-in; and reporting and integrations.

8. Eventzilla - Mainly a platform for event registration and marketing, Eventzilla offers ticketing and registration tools for live and virtual events, including event websites, email promotion, SEO tools, event registration form widgets, schedule builder, attendee management, check-in, reporting and mobile apps.

9. Bizzabo - Positioned as a platform to elevate the event experience, Bizzabo provides functionality to promote and host virtual events as well as run in-person events. Great for conferences, webinars, marketing and non-profit events, it offers an event website builder, dynamic registration forms and flows, data-driven event marketing tools, attendee management and activity tracking, sponsor and speaker management, badging and lead retrieval, agendas with personalized content, networking and attendee engagement tools and broadcasting/video production services.

Event Planning Software

Often many people think event planning and event management are synonymous, but to be honest, event planning software is a subset of event management that focuses on the behind-the-scenes, nuts-and-bolts organizational aspects of events.

This category of event technology has a project management slant with tools that aim to establish workflows and increase productivity when planning multiple events, which is why you will find that many event planning software platforms include tools for managing:

  • Collaborations, including employees, team members, stakeholders and volunteers
  • Vendors and suppliers
  • Event budgets, including costs and income
  • Run-of-show timelines and schedules
  • Task managers for tracking project management flow, deadlines and milestones
  • Shared or team calendars
  • Internal and external communications

Enterprise-level event software apps like Cvent, Bizzabo, Eventbrite and Boomset may also include event planning tools that assist with exhibitor management, sponsor management and more complex event logistics.

Online Event Registration

Online event registration and ticketing tools may make up the largest portion of the event management software market, possibly due to both the high demand for selling event tickets online and the potentially high profit margins.

You will commonly find the following features offered by various registration and ticketing platforms:

  • Event websites or web pages for promoting your event + online ticketing
  • Customizable online registration forms for setting up tickets and collecting registrations, attendee details and payments
  • Sponsorship signups and payments as well as donation collection for fundraising events
  • Credit card payment processing, which can include credit card processing fees plus per-ticket service charges from the software provider
  • Email communications for sending out registration confirmations, notifications and announcements
  • Analytics and reporting throughout the entire event lifecycle for tracking online registrations, revenues and attendance

Note that it is common to see event planning software suites and event apps include event registration and ticketing tools as well as guest list managers in their offerings.

When reviewing event registration tools, pay close attention to the following:

  • How the platform will enhance your attendees' event experience from the first touchpoint through the entire registration process and pre-event time period
  • Pricing structure, including fees and service charges
  • Ticketing setup options, including nested tickets, add-ons, discount codes, timed pricing, questionnaires, donations and legal terms
  • Event marketing options, including websites and social media integrations that can help you attract and sell tickets to more attendees

Floor Plan Creation

Online event design tools have become more and more popular over the last decade as they play an increasingly larger role in the event planning process. They have also become more sophisticated and feature-packed so that they more resemble graphic design software applications in both their user interface and the professional designs you can create with them. However, because many event layout solutions integrate with their own attendee management and check-in tools, they fall squarely under event management and planning. In fact, many of the best event management software solutions now have an integrated design and diagramming component.

Common features for event floor plan apps include element libraries (tables, chairs, furniture, etc.); customized room boundaries; reusable layout templates; automatic alignment of items; auto-generated layouts; and 2D and 3D representation.

Event Marketing

Event organizers usually take one of two approaches in the marketing software tools they choose for their events:

  1. They use general marketing applications for managing email marketing campaigns (MailChimp, Constant Contact, etc.), social media posts and profiles (Hootsuite, AgoraPulse, etc.), websites and blogging (WordPress, SquareSpace, etc.), marketing analytics (Google Analytics) or all-in-one marketing platforms (Hubspot, Marketo, etc.).
  2. They use marketing tools included in their event management software application of choice.

Regardless of the path you decide to take, if your event management tasks include promoting and marketing your event, you should include this category of tools as part of your product evaluation as well as any necessary integrations with your existing event registration and ticketing tools.

Attendee Management

Managing attendee registrations, contact information and outreach is a fairly common event management requirement, so it’s vital for most event and meeting planners to have a reliable event CRM solution for tracking this data.

In the past, a simple guest list tool would suffice in managing this data. But in this era of enhanced attendee engagement and analytics, you would be well served to identify an app that supplies more functionality, including:

  • Registration order and questionnaire response tracking
  • Assigned seating chart creation
  • Advanced attendee detail tracking like VIP status, meal choices, track or session selections and group assignments
  • Name badge creation
  • Attendee check-in app with QR code scanner and ability to sell tickets at the door
  • Event mobile app integration (more on this in a moment)

Event App

Another way to engage attendees and enhance the attendee experience prior to and on event day is to deploy an event mobile app. Typically these are used for larger conferences, conventions and trade shows, but really you can use them for any event where you feel your audience would benefit from tools that simplify how they stay informed and connected at your event.

Event apps allow organizers to automate and consolidate many functions and resources into a single app on a smartphone or tablet, and so the most common uses of event apps include:

  • Online event program and directory
  • Interactive digital map of event space
  • Personalized schedule for each attendee
  • Built-in attendee networking and communication tools
  • Gamification of event mobile app networking and participation features
  • Social media integrations
  • Registration and ticketing integrations
  • Polling and surveys
  • Sponsor and exhibitor promotion

Note that some top event management systems don’t offer an integrated event app while others do. If a mobile app is something you don’t need, you may be better off with a SaaS application that focuses on other areas of priority; if it’s something you do need, make sure you have the ability to customize the mobile event app to suit your needs.

Event Business Tools

If you run an events-based business like an event venue or event planning firm, then you may want to consider event management platforms that include business and financial tools for managing clients and billing.

Often tools built specifically for the events industry will have particular features or functions that fit your needs better than generic business or financial tools, but this is something you will need to consider when making your assessment. And there may be certain business management tools (like for accounting, customer relationship management, word processing/spreadsheets, etc.) that don’t fall under the aegis of event management.

With that said, these are the most popular tools and features that are sought after by business-minded event professionals:

  • Lead management - contact manager, lead webforms, pipeline/funnel tracking, fast lead retrieval
  • Email communications - account inbox, integration with existing email addresses, drip campaigns, email marketing tools
  • Proposals - line items, categories, image gallery, electronic signature capture
  • Contracts - standard legal language templates, electronic signature capture
  • Invoices - line items, categories, installment billing, deposit tracking
  • Payment processing - credit card transactions, ACH transactions
  • Financial reporting - revenues, open invoices, past due payments, financial analytics

One thing to attend to is that if you use accounting software like Quickbooks, the business tools in your event management platform should integrate with your bookkeeping tool of choice. Otherwise you will be wasting lots of time double entering data into two software apps.

Venue Management

Any venue that rents out its space or engages in group sales or catering sales (which includes restaurants and hotels as well banquet halls, wedding venues and event facilities within golf courses, wineries, breweries, museums and libraries) is also in the events business, and as such needs event tech tools and venue software apps to help them run the events side of their business.

These venues will probably require some or all of the business tools mentioned above (especially the lead management and invoicing tools) as well as the following additional features:

  • Booking management - team calendars, integrations with other e-calendars, space/time holds, double-booking prevention
  • Event room/space tracking - reservation tracker, floor plan setup templates, room limitations/amenities
  • Food-and-beverage management - food/beverage items (ingredients, recipes, portion sizes, etc.), menu building, quantities/headcounts, billing, offsite and onsite catering orders
  • Kitchen management - banquet event orders, kitchen orders, ingredient and shopping lists
  • Resource management - inventory tracking (rentals, glassware/plateware, linens, audio visual, etc.)

Note that there is a difference between top event venue software platforms (which focus on the ability to manage the events business and customers for a venue) and platforms for facility management (which focus on room and equipment reservations, maintenance, security, lease administration, etc. for an entire building or facility).

Virtual Event Platforms

Possibly the newest form of event technology on this list, virtual event management software has grown in popularity in the 2000s as event planners and event attendees alike have found value in exposing their live events to an Internet audience. Since the arrival of the coronavirus epidemic, this technology has experienced massive growth because it has enabled the events industry to take events online during periods of stay-at-home and social distancing during the COVID-19 threat.

How do virtual event tools fit into the world of event management apps? Mainly by enabling event professionals to self-broadcast events in real-time from a single location or from multiple remote locations. In the past, these tools were used mainly for webinars and training purposes, but now you can find entire conferences and trade shows being broadcast virtually as well as smaller meetings and even social events. These tools are also being deployed more frequently for creating hybrid events, which have both in-person and virtual audiences ... an approach that can boost attendee engagement for your virtual audience by providing a more authentic “live” experience.

While some virtual event management solutions offer online registration / ticketing and event marketing tools (like event websites, email communications and event apps), most of them include these features:

  • Live video/audio broadcasting in high definition
  • Streaming of presentations and pre-recorded video content
  • Attendee engagement tools (live chat, Q&A, live polling)
  • Virtual networking rooms and apps
  • Asset libraries for attendees (videos, white papers, etc.)
  • Integration with social media live streaming platforms


As you can see, event management software can span a wide variety of tools, features and functions, so it’s best to start your search knowing exactly what you need to accomplish and what jobs you want the software to do in managing successful events. Once you have that list, finding the right fit is just a matter of trying out the solutions that align with your needs.