Event planning. Simplified.

Seamlessly manage your events, calendars, venues, leads and billing - anywhere, on any device - with our online event management software.

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20,000+ event professionals and businesses of all types rely on Planning Pod every day to be more productive

Event planners, venues, caterers, schools and many other event-related businesses have chosen Planning Pod because our easy-to-use tools streamline their processes and simplify how they manage all kinds of details. And it gives them, their team members and even their clients a convenient, centralized place where they can collaborate.

Event planning firms

Run your business - including proposals and invoices - and use our event planning software to be more efficient.

Venues and reception halls

Manage your event bookings/holds and land more clients with comprehensive lead tracking and proposal tools.

Wedding and party planners

Stay on top of your event and business details and share our wedding planning software tools with your clients.

Caterers and food services

COMING IN 2016 - Create menus; develop estimates and invoices; track leads, catering jobs and rentals.

Corporate / meeting planners

Manage your company's event budgets, schedules/timelines, attendees, vendors, floorplans, more.

Hotels and conference centers

Easily track who has booked your event spaces and quickly create and send out proposals and invoices.

Non-profits and schools

Perfect for tracking budgets, schedules and attendees as well as collaborating with multiple team members online.

And many more ...

Florists, restaurants, night clubs, rental companies, places of worship, trade show exhibitors... just to name a few.

Hear why more professionals prefer our event management software tools

Some people choose Planning Pod because it's easy-to-use and fast to implement. Others like the fact that it's Web-based so they can access their information anywhere, on any device. Read on and discover why savvy event professionals like you use our event planning software tools every day.

"I have tried all the other event planning software that is out there, and nothing comes remotely close to Planning Pod."

Heather Wittneben

Swanky Affairs

"Your amazing planning tools make life easier... no more trading thousands of emails back and forth with attachments and changes."

Lise Sansom

Lythwood Lodge

"Planning Pod has made keeping track of events a breeze. I enjoy the simplicity and convenience it offers!"

Tambi Lane

Armature Arts Center

Still juggling lots of spreadsheets, documents and apps? Now there's a better way.

Your days of digging through files, emails and scribbled notes to find important details are over. Never again will your information be scattered across multiple apps and software programs. Planning Pod simplifies staying organized by bringing together dozens of event management tools in one convenient place.

Event Planning Tools


Budgeting

Create detailed budgets with unlimited line items and categories; track estimates and schedule payment reminders.

Itineraries / Schedules

Set up minute-by-minute schedules/programs for your events and assign vendors and responsible parties to each item.

Floorplans and Table Layouts

Build to-scale event table plans for any type of event with drag-and-drop tools, plus create seating arrangements for attendees.

Guest / Attendee Management

Use our attendee list tool to manage attendee contact details, RSVPs, meal choices and custom questions (plus create multiple lists for each event).

Event Websites

Promote your events with customizable, fully responsive event websites with online RSVP capabilities.

Messages and Notes

Communicate with team members and keep a record of all your important notes and correspondence for each event.

Productivity Tools


Calendars and Bookings

Track all your booked events, holds, appointments and billing/budget due dates with color-coded calendars and sync out to other e-calendars (like Google, Apple, Outlook, etc.).

Task Management

Use our to-do's tool and checklists to assign tasks, set reminders and track progress to make sure everything gets done on time.

File and Image Sharing

Upload, store and share files and images related to each event. Integrates with Dropbox and Google Docs.

Forms Builder

Create customized forms for your events to collect input and feedback from one or more respondents.

Templates

Use our 37+ pre-built, timesaving templates for to-do lists, budgets, itineraries, worksheets, checklists and more. Or build your own templates that you can use over and over again.

Reports and Dashboards

Always know where you stand with your events and business with on-demand reports, PDF downloads and at-a-glance dashboards.

Business Management Tools


Invoicing / Billing

Create customized invoices with unlimited line items, send them directly to clients and track payments for each invoice.

Online Payment Processing

Easily collect credit card payments on invoices you create in Planning Pod. Rates as low as 2.39% + $0.30 per transaction through our preferred providers (U.S only).

Proposals/Estimates

Create and send customized proposals with unlimited line items, image galleries and attached files. Collect e-signatures for signoff.

Contacts/CRM

Manage all your business contacts (including vendors), save files for each contact, and see what events, invoices and proposals are related to each contact.

Contracts & E-Signatures

Set up legal contracts and collect electronic signatures for fast authorization signoffs and legally binding documents.

Lead Tracking

Put our customizable Web forms on your Website to collect lead information, then use our tools to track each lead through the sales cycle.

Time Tracking

Track the hours you and your team have worked for each event and run reports for each event.

Additional Features


Compatible With All Devices

Our responsive Web design lets you access our event planning software via Web browsers on any computer (PCs and Macs), tablet or smartphone.

Collaboration

Invite co-workers, vendors, contractors and clients into your account to collaborate with them and set permissions for what information they can access.

Customization

Choose the background and font of your account. Customize your dashboard and PDF downloads with your company logo and details. And much more.

Data Security and Backups

We back up your data every day remotely and employ robust security practices to help ensure your information is safe.

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