Everything you need to plan successful,memorable,enriching,inspiring,engaging events

Stay organized and seamlessly manage all your event details in one convenient place - anywhere, on any device.

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From planning to promotion to check-in, our event management software does it all.

Are your event details scattered across lots of spreadsheets, emails and apps? Are you struggling to keep team members and clients on the same page? Planning Pod is your answer, with 30+ integrated tools that are built to simplify how you plan events.

Create Essential Assets

like floorplans, schedules, budgets and task lists

Boost productivity

with shared calendars, to-do's, files/images, notes and messages

Track Attendees

and collect paid or free registrations plus RSVP details

Collaborate Online

with team members, co-workers, clients and other stakeholders

Promote your events

and reach out to attendees by building custom event websites

Manage business details

like leads, proposals, invoices, contracts and e-signatures

Take The Tour

Planning Pod is built for anyone who plans events, including:

Professional Event Planners and Firms

Centralize all your event and business details and easily collaborate with clients

Companies and Businesses

Keep your team on track and manage registrations, schedules and floorplans for internal and client-focused events

Schools and Universities

Track budgets, schedules and attendees for student, alumni, faculty and community events

Nonprofits and Charities

Collaborate with staff and volunteers, build event websites and collect registrations and donations

Wedding and Party Planners

Stay on top of your business details and impress clients with professional floorplans, websites and schedules

Event Venues and Facilities

Land and manage more clients with booking calendars, lead tracking, proposal and invoicing tools

24,000+ people from organizations both large and small create 5,000+ events every month in Planning Pod

Your amazing tools make life easier... no more trading emails back and forth with attachments and changes.

Lisa Sansom

Lythwood Lodge

Planning Pod has become an invaluable tool in my toolkit, one that I couldn't live without.

Arthur Kerekes

Fusion Events

Planning Pod has helped me streamline my event planning process so I can easily stay on track.

Renee Couperthwaite

Florida Institute of Technology

It has everything I need to run my events in one place ... my staff, our clients, and my work process are more efficient.

Rhonda Baker

Precisely As Planned

Our most popular event planning software tools at-a-glance

Event Planning Tools

Budgeting

Create detailed budgets with unlimited line items and categories; track estimates and schedule payment reminders.

Itineraries / Schedules

Set up minute-by-minute schedules/programs for your events and assign vendors and responsible parties to each item.

Floorplans and Table Layouts

Build to-scale event table plans for any type of event with drag-and-drop tools, plus create seating arrangements for attendees.

Guest / Attendee Management

Use our attendee list tool to manage attendee contact details, RSVPs, meal choices and custom questions (plus create multiple lists for each event).

Event Websites

Promote your events with customizable, fully responsive event websites with online RSVP capabilities.

Messages and Notes

Communicate with team members and keep a record of all your important notes and correspondence for each event.

Productivity Tools

Calendars and Bookings

Track all your booked events, holds, appointments and billing/budget due dates with color-coded calendars and sync out to other e-calendars (like Google, Apple, Outlook, etc.).

Task Management

Use our to-do's tool and checklists to assign tasks, set reminders and track progress to make sure everything gets done on time.

File and Image Sharing

Upload, store and share files and images related to each event. Integrates with Dropbox and Google Docs.

Forms Builder

Create customized forms for your events to collect input and feedback from one or more respondents.

Templates

Use our 37+ pre-built, timesaving templates for to-do lists, budgets, itineraries, worksheets, checklists and more. Or build your own templates that you can use over and over again.

Reports and Dashboards

Always know where you stand with your events and business with on-demand reports, PDF downloads and at-a-glance dashboards.

Business Management Tools

Invoicing / Billing

Create customized invoices with unlimited line items, send them directly to clients and track payments for each invoice.

Online Payment Processing

Easily collect credit card payments on invoices you create in Planning Pod. Rates as low as 2.39% + $0.30 per transaction through our preferred providers (U.S only).

Proposals/Estimates

Create and send customized proposals with unlimited line items, image galleries and attached files. Collect e-signatures for signoff.

Contacts/CRM

Manage all your business contacts (including vendors), save files for each contact, and see what events, invoices and proposals are related to each contact.

Contracts & E-Signatures

Set up legal contracts and collect electronic signatures for fast authorization signoffs and legally binding documents.

Lead Tracking

Put our customizable Web forms on your Website to collect lead information, then use our tools to track each lead through the sales cycle.

Time Tracking

Track the hours you and your team have worked for each event and run reports for each event.

Additional Features

Compatible With All Devices

Our responsive Web design lets you access our event planning software via Web browsers on any computer (PCs and Macs), tablet or smartphone.

Collaboration

Invite co-workers, vendors, contractors and clients into your account to collaborate with them and set permissions for what information they can access.

Customization

Choose the background and font of your account. Customize your dashboard and PDF downloads with your company logo and details. And much more.

Data Security and Backups

We back up your data every day remotely and employ robust security practices to help ensure your information is safe.

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