Our event planning software is different from most in that it focuses on the fundamentals of managing an event - from timelines, tasks, email communications and budgets to layouts, attendee management and event websites.
Thousands of event planners have managed 100,000+ events (and counting) in Planning Pod. And thanks to their input, we have fine-tuned our system to address the specific needs of event coordinators like you.
Most event organizers don't have "extra" time to manage data scattered across lots of spreadsheets, emails and single-purpose apps. Our system gives you a centralized solution so you can access any detail in seconds.
Improve your internal processes and workflows
Our tools all work together to create efficiencies for how you manage every aspect of your events, from building schedules / itineraries, budgets and event checklists to managing tasks, files and event calendars. Plus save time with reusable templates.
Track your attendees from signup to check-in
Whatever your attendee management needs, we have you covered. Build custom event websites with social media sharing integrations. Collect registrations and RSVPs. Sell event tickets online and manage payments. Use our check-in app to process arriving guests.
Create custom event designs that flow
Give clarity to your vision and get fast buy-in from team members, clients and stakeholders with to-scale, colorful event floor plans. Our drag-and-drop tool lets you build layouts and assigned seating charts.
Automate your CRM, lead and billing management
If you run an event planning company, our event business management tools will help you maximize revenues. Track prospects as they move through your sales funnel. Prepare custom event proposals. Collect e-signatures for contracts. Conduct invoicing for events and receive online payments.
Simplify how you communicate with your team and clients
Events don't just plan themselves, and our event planner software lets you easily share information and coordinate with staff, vendors, clients and prospects. Send, receive and track all event and client email communications from a centralized event email inbox (even integrate your own email addresses). Plus invite unlimited users into your account and set permissions on what they can view and edit.
So you're considering an online event planner program for your small business or organization … you came to the right place to start your search.
Many event professionals who are looking for an event planning software platform for the first time have already been using some assortment of tools (like, for example Excel spreadsheets, Google docs, email and single-purpose apps like Trello, Basecamp, Evernote, Smartsheet, Social Tables or AllSeated).
That's a lot of tools to be juggling, and to be fair many of those tools are great for the limited features and scope that they offer. But there are some big issues with using multiple stand-alone tools like this:
You have probably already arrived at these conclusions, which is what brought you here in a search for an all-in-one event planning software platform. So how do you go about choosing a tool that's right for you? Here are some best practices and ideas of what to look for.
Once you have taken these steps, here are features and functions that you should look for in an event planning tool, from the basics to the must-haves to the cherry-on-top extras.
These are the basic features that are expected to be offered by any web-based event planning software. If an application does not have these things, you are probably better served to look elsewhere.
These features are so vital and heavily in demand that, although not "required", they would be sorely missed if not included. Applications like Planning Pod as well as Whova, Eventbrite and Evolero all offer some combination of these.
Some features only come in handy if you have needs far beyond what it takes to manage the average event. Some of these involve tools for managing event planning business details (if you run an event planning organization) while others pertain to planning large conferences or festivals. Planning Pod as well as Bizzabo, Cvent, Aventri and EventPro each include one or more of these features.