Event Floor Plan Software - Event Layout Software - Planning Pod

Online event floor plan software for creating amazing layouts and designs

Build custom floor plans and venue room setups that wow clients with our easy-to-use online event layout software

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Create to-scale, professional floor plans and seating charts in no time with our event diagram tools

Planning Pod Floorplan Object Library Elements

Build layouts in minutes ... literally

Never again hand-draw event layouts or fuss with design files. Our drag-and-drop event floor plan builder gives you dozens of timesaving tools like instant table grids, snap-to guides and reusable templates for creating designs fast.

Planning Pod Floorplan Seat Counts

Perfect for planners and venues

Whatever your needs, our tools simply work. Great for event planners looking to set up anything from meetings to weddings. Ideal for venues that need stylish, accurate designs to aid with sales and event setup.

Planning Pod Floorplan Tables

Tools that make you look like a pro

No autocad or graphic design experience required! Our platform is built for on-the-go event professionals who want an easy, intuitive, Web-based tool for creating flawless event layouts for clients, staff and vendors.

AND IF YOU NEED MORE THAN FLOOR PLANS...

Use our event floor plan software tool a la carte or included in the following products:

Venue Management Software

Perfect for event centers, hotels, restaurants, corporate facilities, non-profit venues and reception halls.

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Event Management Software

Perfect for corporate events, meetings, weddings, galas, fundraisers, educational events and more.

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4.82 out of 5 stars

See why more event professionals rely on our event floor plan software to design their events!

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Building precise, appealing event floor plans has never been easier

Planning Pod Floorplan Tool
EASY-TO-USE AND INTUITIVE

Simplify and streamline your event design processes

Our simple drag-and-drop tools give you the power to build detailed event designs from scratch in a matter of minutes. Hundreds of discrete layout elements at your fingertips, including standard tables, chairs and furniture. Automated setup for instantly adding grids of tables, chair rows and trade show booths. Smart function menus to make quick edits. Rulers and snap-to grids for aligning items. And intuitive keyboard shortcuts (delete, copy, paste, etc.) to speed up the entire process.

"I love Planning Pod's floor plans tool. It’s soooo useful for both internal and external use among staff and clients."
- Shelby Kirkes, Oklahoma City Dodgers

Shelby Kirkes, Oklahoma City Dodgers
SALES AND MARKETING

Impress clients and boost sales

Giving your leads and customers a clear picture of what you plan on delivering can play a big role in closing more deals. Our event space design tools can help both event coordinators and venue managers upgrade your pitches with full-color PDF layout files and show you are committed to go above-and-beyond in helping your prospects realize their vision.

Tal Orion, Tal Orion Event Management

"I personally LOVE the floorplan tool because it lets us create amazing, detailed layouts to scale."
- Tal Orion, Tal Orion Event Management

Floorplan PDF
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COLLABORATION AND COMMUNICATION

Easily share ideas and collaborate

Planning Pod’s virtual event layout software platform enables you and your staff, clients, prospects and contractors to connect in a single place to view, edit and brainstorm on your event designs. Log in from any web browser and any Web-enabled device. Invite unlimited users into your account to collaborate. Set viewing/editing permissions for user groups.

CUSTOMIZATION AND CONVENIENCE

Create custom room boundaries and templates

The shape and size of every event space is unique, and our tools let you upload images of room outlines and draw custom boundaries of your rooms and spaces. Then, you can create reusable templates of your most common event designs and setups so you never have to start another floor plan from scratch. You can even brand your designs with your organization’s logo.

Room Outline Builder in Floorplan
Planning Pod Floorplan Attendee Seating Tool
GUEST LISTS AND CHECK-IN

Manage attendee details and track guest check-ins

Not only can you track attendee details like names, email addresses and phone numbers. You can also drag-and-drop singles or groups of attendees onto chairs to create seating charts that display names, meal choices, RSVP statuses and VIP designations. And on event day, our event check-in app lets you use multiple devices to track when attendees enter the venue.

USED BY 20,000+ EVENT PROFESSIONALS

What's inside our event and venue floor plan software tool

See why more event professionals use our floor plan maker to build layouts for meetings, conferences, banquets, exhibitions, weddings, receptions, parties, galas and more.

Drag-and-Drop Simplicity

Precisely place one or multiple elements instantly. Select and move or delete element one at a time or in batches.

Alignment Tools

Use snap-to grids to easily align each element you add. Or select multiple elements and align or lay them out precisely in a few keystrokes.

Smart Menus

Quickly make changes to selected elements like rotate, duplicate, add/subtract chairs, change color or table number.

Instant Grid Builder

When laying out tables or chair rows, you can instantly create grids with precise number of rows, items and spacing, saving tons of time.

Viewing Options

Use normal or full screen view for building layouts. Show/hide VIP/RSVP statuses, meal choices, invitation priorities, attendee names, more.

Keyboard Shortcuts

Use keyboard shortcuts that are already familiar like copy-and-paste, delete, zoom in/out and more.

Imperial and Metric Options

Depending on your region, you can use imperial or metric measurements for your designs.

Mobile Friendly

Easily view event layouts on any tablet or smartphone for an on-the-go reference of floor plan designs in your account.

Reusable Templates

Build floor plan templates for setups you use repeatedly. Great for venues or if you book the same spaces or rooms.

Room Borders / Boundaries

Upload CAD room outline images and trace your walls with our room boundary tool ... or build exact wall boundaries from scratch.

Floorplan Branding

Add your logo to floor plan layouts to brand every design for prospects, clients and vendors to see.

Venue Libraries

Assign space/room templates to venues in your account via our venue layout software and create new floorplans for them on the fly.

Favorite Elements

Save elements you use frequently in your favorites library so they are at your fingertips. Create your own or modify pre-built elements.

Table & Chair Elements

Choose from round, half-round, rectangular, square or serpentine tables. Customize chair configurations, clear spaces, more.

Trade Show Elements

Lay out rows of trade show booths w/ aisles. Then add elements like voice/data/power hookups, availability and exhibitor names.

Chair Row and Other Elements

Add straight or curved chair rows as well as furniture, architectural items, outdoor items, A/V, lighting, floors, stages and shapes.

Guest List Management

Manage attendee contact details, RSVPs and meal choices and assign guest lists to floor plans for assigned seating.

Seating Charts

Drag-and-drop guests onto seats individually or in groups. Seat/unseat all guests with a single click. View attendee names and details within the design.

Event Check-In Tool

Welcome your attendees when they arrive at your events by checking them in via our check-in app and directing them to their seat.

Reports and Downloads

Download printable PDF files of floor plan designs with table breakout pages. Export equipment and guest lists. Create printable name badges.

Rulers and Notes

Add adjustable rulers to accurately place elements in your floor plans. Add customized notes to clarify and explain.

Security and Permissions

Each user has their own login for enhanced security, and you can set permissions in your event floor plan softwawre account for editing or view-only access.

Setup Instructions

Add verbal instructions that your staff or vendors can use when setting up floor plans reference. Included in PDF downloads.


Learn more about Planning Pod’s event layout solutions for event planners and venues


RECENT POST
Jeff Kear · Owner, Planning Pod

How to choose the best event floor plan software for your needs


Event planning professionals have been diagramming floor and room layouts for decades to better represent to clients, vendors and internal staff the visual flow of an event as well as where guests, tables, furniture, equipment and other items will be arranged in an event space.

Originally, venue and event managers as well as wedding planners had to manually draw floor plans (yuck) until computer-aided design or CAD technology came along. However, autocad programs often had a fairly steep and lengthy learning curve and were prohibitively expensive.

Next came PC-based floor plan generators, which offered more flexibility and shorter ramp up times. And now online event floor plan apps offer an all-in-one approach by delivering a wealth of features and instant access to event planning tools while simplifying the entire design process and the ability to create seating arrangements.

Yes, event technology has come a long way, from hand-drawn layouts and spreadsheets to online tools that let you manage hundreds of event details, including event registration, scheduling and booking, timelines and gantt charts, social media management, and intricate layout designs with 3D modeling. So let’s take a look at the advantages of these more design-oriented Web-based tools.

What are the benefits of online event floor plan software?

There are quite a few key advantages that current online tools have over older methods of building event diagrams.

  • Build layouts faster - User friendly room layout apps with drag-and-drop capabilities and reusable templates mean you can build setups in minutes, not hours.
  • Easier to TRY IT FREE and use - No hand drawing or CAD expertise is required, and you can be proficient with most Web-based tools in a day or two.
  • Accurate representation of elements - With most reputable event floor plan generators, all elements you place on the floor are to scale so there’s never any issues when you actually start setting up a room.
  • Output looks very professional - The printouts and output files (like PDFs) have clean lines, colors and an orderly appearance; it just simply looks as if it were designed by a professional in something like Adobe Illustrator (but with a lot less to learn).
  • Easy to edit your designs - To change a design, you don’t have to scrap your existing floorplan but just go back into your event floor plan generator app and edit it. And you can even duplicate a floor plan to create one or more versions.
  • Display more information - If you need to add lots of notes and details in your designs, you can fit quite a bit into each one.
  • Built-in seating arrangement - Assigning guests to seats is as easy as dragging-and-dropping names from your guest list onto seats at tables and in chair rows. And you can print out these seating charts or display them on monitors at the entrance of events so your guests can easily locate their seats. How’s that for attendee engagement out of the gate...
  • Integrates with other apps - Many top event planning software programs have their own guest list and check-in tools for creating seating charts and managing attendees, and some even integrate with other applications for sharing data across platforms.
  • Great tool for sales - Nothing sells your event services or venue space like visually showing a prospect what they can expect, and a colorful, detailed wedding, conference room or meeting room diagram is worth a thousand sales pitches. Venue layout software is especially helpful for restaurants, banquet halls, golf clubs and wineries in selling space rentals and services for private events.
  • Collaborate easily - A huge benefit of having your electronic event diagrams online is that you can easily share them with your co-workers, staff, clients and contractors, and event layout software also lets you open up your designs to having others edit them (if you wish).
  • Compatible with every operating system - A reputable online event floor plan maker should work via Web browsers so that they are compatible with Macs and PCs as well as many Apple, Android and other tablet and mobile devices.

What kinds of events would benefit from an event floor plan app?

  • Banquets and galas - Great for laying out events that require food service or catering with lots of table seating, banquet setups, stages and floors.
  • Classrooms and seminars - Represent an educational setup with desks and chairs or more of a professional setting with meeting or conference tables.
  • Exhibition halls and trade shows - Exhibit spaces must allow for adequate flow of people through the space, and trade show floor plans let you depict exhibitor booths, aisles, open spaces, kiosks, gathering areas and more.
  • Meetings and conferences - Large events with many participants require extensive planning, and floor plans for conferences let you direct staff on how to set up individual meeting and conference room setups as well as auditorium layouts.
  • Parties and Celebrations - Create plans for festive social occasions of any kind or size, whether in a venue like a hotel or restaurant, in someone’s house or home or even in a park or outdoor area.
  • Social Distancing Events - If your events require 6 feet / 2 meters of distance between attendees or diners to minimize the spread of contagions like coronavirus / COVID-19, a seating chart built with adequate social distancing parameters is an appropriate way to protect public health and your guests.
  • Weddings - Create wedding setups for receptions and ceremonies, where there may be many requirements like dining, dance areas, stages, band or DJ setups, chair rows and the like.

Who would benefit from using event floor plan software?

  • Caterers - Build detailed layouts for buffet or seated dinners with assigned seating and designations of guest meal choices from a menu so servers know where to deliver meals.
  • Event planners - Create setups for all kinds of corporate, non-profit and social events to show to your external and internal clients as well as to direct event vendors and staff.
  • Event venues and facilities - Build setups for exterior and interior spaces to impress your prospects and clients and show your staff how conference and meeting rooms as well as ballrooms, lobbies and other event spaces should be set up.
  • Restaurants - Dining places with group sales can build custom layouts for their private parties and use templates for the most common setups, saving operations and serving staff lots of time.
  • Schools, universities and corporate facilities - Design layouts for student, parent and alumni events plus conferences and classes. Set up conference rooms and corporate spaces for employee training, marketing and launch events, sales pitches and more.

10 must-haves to look for in an online event floor plan tool (and 5 extras)

  • Drag-and-drop capabilities - Makes it easy to place and move elements.
  • To-scale accuracy - Lets you build realistic layouts with adequate space for guest movement.
  • CAD compatibility - Allows you to pull in existing autocad designs and images for depicting space boundaries and architectural elements. Ability to draw room boundary walls within the application itself is a plus.
  • Complete element library - Provides flexibility for incorporating any kind of table, chair, stage, floor, wall, door, stairs, A/V and more, including furniture libraries.
  • Design and decor customizations - Lets you add flourishes of color, texture, text, images and design elements to decorate your floor plan.
  • Floor plan templates - Saves you time by allowing you to reuse pre-built floor plan diagrams and create multiple versions of setups.
  • Exports and downloads - Lets you print out your designs and download them to shareable files (like PDFs, JPEGs, PNGs).
  • Guest list integration - Track registrations and RSVPs, sell tickets online and event registrations, and assign guests to seats (meal choices and table assignments an added bonus).
  • Check-in integration - Check in guests at the door and direct them to their table and even chair (table and seat numbering a plus).
  • Customer support - Ability to access help documentation and contact support reps if you have issues.

Extras

  • Equipment and inventory options - Options for placing equipment (like audio-visual equipment, safety equipment, trusses, etc.) as well as pulling items from your actual inventory (like flatware, tableware, glassware, place settings, linens, centerpieces, etc.).
  • Visualization and 3D models - Some event floor plan creators offer 3D floor plan software tools for creating virtual walkthroughs.
  • Event websites for events - Allows for attendees to register or RSVP online via event websites or webpages. Big bonus for online event floor plan apps that offer guest list integration with floor plans.
  • Mobile compatibility - Enables access to floor plans via tablets and mobile devices, especially for viewing designs during venue tours and walkthroughs as well as sales pitches on the road.
  • Secure solution - Offers security and data protection like server firewalls, data backups and encryption.

Learn more about Planning Pod’s event layout solutions for event planners and venues