From planning to promotion to check-in, our event management software does it all.

Are your event details scattered across lots of spreadsheets, emails and apps? Are you struggling to keep team members and clients on the same page? Planning Pod is your answer, with 30+ integrated tools that are built to simplify how you plan events.

Create Essential Assets

like floorplans, schedules, budgets and task lists

Boost productivity

with shared calendars, to-do's, files/images, notes and messages

Track Attendees

and collect paid or free registrations plus RSVP details

Collaborate Online

with team members, co-workers, clients and other stakeholders

Promote your events

and reach out to attendees by building custom event websites

Manage business details

like leads, proposals, invoices, contracts and e-signatures

Take The Tour

Planning Pod is built for anyone who plans events, including:

Professional Event Planners and Firms

Centralize all your event and business details and easily collaborate with clients

Companies and Businesses

Keep your team on track and manage registrations, schedules and floorplans for internal and client-focused events

Schools and Universities

Track budgets, schedules and attendees for student, alumni, faculty and community events

Nonprofits and Charities

Collaborate with staff and volunteers, build event websites and collect registrations and donations

Wedding and Party Planners

Stay on top of your business details and impress clients with professional floorplans, websites and schedules

Event Venues and Facilities

Land and manage more clients with booking calendars, lead tracking, proposal and invoicing tools

24,000+ people from organizations both large and small create 5,000+ events every month in Planning Pod

Your amazing tools make life easier... no more trading emails back and forth with attachments and changes.

Lisa Sansom

Lythwood Lodge

Planning Pod has become an invaluable tool in my toolkit, one that I couldn't live without.

Arthur Kerekes

Fusion Events

Planning Pod has helped me streamline my event planning process so I can easily stay on track.

Renee Couperthwaite

Florida Institute of Technology

It has everything I need to run my events in one place ... my staff, our clients, and my work process are more efficient.

Rhonda Baker

Precisely As Planned

Our most popular event planning software tools at-a-glance

Attendee Management Tools

Event Registration & RSVP

Collect paid or free event registrations and RSVP replies. Build online registration forms with customizable fields.

Ticket Orders & Payments

Easily accept credit card payments for tickets/registrations and manage orders. Receive payouts in 7 days or less.*

Floorplans & Seating

Build to-scale event table plans for any type of event with drag-and-drop tools. Create seating arrangements for attendees.

Event Websites

Create custom, mobile-responsive event websites with panels for registration/RSVPs, maps, schedules, galleries, social sharing.

Attendee/Guest Lists

Manage guest details like contact info, meal choices and answers to custom questions. Easily export lists and name badges.

Event Check-In

Quickly check in guests at the door by name or QR code ... on any device. Also accept at-the-door payments. Real-time updates.

Productivity Tools

Itineraries & Schedules

Set up detailed, minute-by-minute schedules for your events and assign responsible parties to each item. PDF/CSV downloads.


Create detailed budgets with unlimited line items and categories. Track estimates and schedule payment reminders.

Task Management

Use our to-do's tool and checklists to assign tasks, set reminders and track progress to keep everyone on the same page.

Calendars & Bookings

Color-coded calendars for tracking your events/bookings, appointments and due dates. Syncs with other e-calendars.


Manage all your event-related contacts and save files for each contact. Integrates with apps like Salesforce and Google.

Vendor & Venue Management

Manage all your vendor and venue contact details. Easily add venue bookings to each event. Build vendor lists and assign vendors to event items.

Collaboration Tools

File & Image Sharing

Upload, store and share files related to each event, plus create folders to organize files. Integrates with Dropbox and Google Docs.

Forms Builder

Create customized forms - with multiple question types - for your events to collect input/feedback from respondents. View, edit and download responses.

Messages & Notes

Communicate with team members and clients and keep a record of all your important notes and correspondence for each event.

Business Management Tools

Leads & Proposals

Track each lead through your sales cycle. Build customized proposals with unlimited line items and image galleries and email them out for e-signatures.

Invoicing & Payments

Create and email detailed invoices with unlimited line items. Track payments and collect credit card payments online to get paid faster.

Contracts & E-Signatures

Set up legal contracts and collect electronic signatures for fast authorization signoffs and legally binding documents.

Other Features


You can use our application via the Web browser on any device - PCs, Macs, tablets and smartphones (including iPhones/iPads and Androids).

Templates & Customization

Use our 38 pre-built templates for task lists, budgets, itineraries and more ... or build your own. Add your logo and customize account emails and PDFs.

Reports & Dashboards

Always know where you stand with your events with 20+ on-demand CSV reports plus customizable home page dashboards and dozens of PDF downloads.

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